Erase Data's document scanning service turns boxes of paper into secure, searchable digital records. We collect your files nationwide under a sealed, barcoded chain-of-custody, prepare and scan every page, apply OCR so your documents are text-searchable, index them to your filing structure and then securely shred and recycle the originals with a POPIA-compliant Certificate of Destruction. One trusted partner, from filing cabinet to cloud.
Erase Data's document scanning service turns boxes of paper into secure, searchable digital records. We collect your files nationwide under a sealed, barcoded chain-of-custody, prepare and scan every page, apply OCR so your documents are text-searchable, index them to your filing structure and then securely shred and recycle the originals with a POPIA-compliant Certificate of Destruction. One trusted partner, from filing cabinet to cloud.
Staples and paperclips are removed by hand, creased pages flattened, and sticky notes captured in place as part of the record. Fragile or damaged files are flagged and handled with you before scanning.
Every page is converted to text-searchable output so you can find any invoice, contract or patient note by keyword in seconds. Low-quality originals are quality-checked page by page.
We name, index and tag files by client, account number, date or document type - ready to drop straight into SharePoint, Google Drive, your DMS or ERP.
Our scanning workflow supports the ECT Act's requirements for electronic records and helps you meet POPIA and SARS retention obligations, with full audit trails per batch.
Files are delivered via encrypted cloud transfer, encrypted USB, or directly into your system. Access is restricted to vetted, POPIA-trained staff.
Once you've approved the digital files, we securely shred and recycle the paper originals - freeing up office and storage space, with a Certificate of Destruction for your records.
Contracts, agreements, pleadings, title deeds and court papers.
Invoices, statements, ledgers, FICA and SARS documents.
Employee files, payroll records, leave forms and contracts.
Patient files, clinical notes and medical aid claims.
Learner records, admissions files and exam scripts.
Large-format drawings and plans up to A0.
Step 1
We review your volume, document types and output requirements, then send a transparent quote.
Step 2
Files are sealed, barcoded and collected in tracked vehicles by vetted staff.
Step 3
Pages are prepared by hand and scanned on high-speed production scanners.
Step 4
Images are OCR'd, indexed to your structure and quality-checked.
Step 5
Digital files delivered securely; originals returned, stored or certifiably shredded.
Still have questions? Our team replies within 1 business hour.
Yes. Your files stay in a sealed, barcoded chain-of-custody from collection to delivery, are handled only by vetted staff, and originals can be securely shredded with a POPIA-compliant Certificate of Destruction.
The Electronic Communications and Transactions (ECT) Act recognises properly created and maintained electronic records. Our process keeps scans complete, unaltered and auditable to support their legal use. For specific records, confirm requirements with your legal advisor.
Yes, that's one of the biggest benefits. Once you've approved the digital files, we shred and recycle the originals and issue a Certificate of Destruction.
OCR text-searchable PDF as standard, plus PDF/A for long-term archiving, TIFF or JPEG. Files can be named and indexed to match your systems.
Yes, we handle A5 to A0, bound registers, receipts and fragile records. Let us know at quote stage so we allocate the right equipment.
Pricing depends on page count, preparation, indexing and output format. Request a free quote and we'll respond within an hour.
Tell us your volume and location. We'll come back with a transparent quote inside an hour.
We respond within 1 business hour. Your details are confidential and POPI-protected.
